Document Scanning Costs of Shipping & Office Supply Stores Compared (2024)

As more people work from home and more small businesses get rid of their big multifunction printer-scanner-copy-fax-machines it can sometimes become difficult to digitize your paper. While a free scanning app on your phone is enough for single pages or documents, when it comes to medium or large scanning jobs you may start looking for specialty help or access to dedicated hardware. When you need professional services to help you with scanning, you will often need to find which local companies offer scanning services to their customers.

The biggest question on everyone’s mind is How Much Does Document Scanning Cost?
The pricing can be pretty opaque at times so we are here to clear up many many price misconceptions and called up local stores and post some of their rates here online to compare.

Below are some large national chains where we surveyed the local branches because most prices are not listed online. You will need to check the businesses in your area to find out your specific pricing, the below guide should give you a rough idea of what to expect from brands like Staples, FedEx, UPS Store, OfficeDepot/OfficeMax, as well as a few unconventional places you may find scanning services or self-service hardware you can rent or use.

If your project is particularly large, like bulk scanning, archival scanning, where you are looking to digitize many boxes of paper or an entire archival room, then you may want to consider a Professional Imaging Company like TierFive who offers Document Scanning services.

Document Scanning Costs of Shipping & Office Supply Stores Compared (1)

Cost of Scanning Services by Shipping Stores

UPS Store

There are over 5,000 UPS Store locations and each is a franchise that is individually owned and operated. Depending on the store they will each have different services and prices lists for the services offered. The following rates are an average of different locations that we surveyed/

Scanning Costs – Most locations will charge around $2 to scan the first page and $1 for each additional page (front and back). They did not offer scanning as a self-service but did all the scanning for you with delivery via email or copied to USB media for you.

For more information find a UPS Store location near you.

FedEx Office

FedEx has than 2,200 FedEx Office Print & Ship Center locations and there may be one in your area to visit. Most FedEx Office stores have a combination of employees and self-service kiosks for scanning documents.

Scanning Costs – Using the self-service kiosk will cost $0.45 per minute to scan and can be sent to you via email. To have an employee scan your documents for you will cost $0.89 per page and they will put it on a CD or thumb drive for you.

Documents that are larger than a standard 8.5″ x 11″ sheet of paper may need to be scanned by an employee.

For more information find a FedEx Office location near you.

Document Scanning Costs of Shipping & Office Supply Stores Compared (2)

Cost of Scanning Services by Office Supply Stores

Office Depot/OfficeMax

Office Depot is the largest office supply chain in the world and including its OfficeMax locations, they have over 1,200 stores. They offer self-service scanning and you can have your files delivered via email, cloud download, or USB.

Scanning Costs – Scanning your documents will cost $2.99 for the first page and an additional $0.25 per page for each page after that. If you sign up for their rewards program, you will get 10% back whenever you use their copy, print, and scanning services.

For more information find an Office Depot/OfficeMax location near you.


Staples is a retail office supply and business-to-business services company. Through their Copy & Print department, they also offer scanning services as well as self-service machines that you can use with a credit or debit card.

Scanning Cost – Self-service costs .25 for it to be scanned to a pdf and .25 for it to be saved to media, totaling .50 cents a page. If you want an employee to scan it, it costs $2 per page. If you sign up for their rewards program you will get 5% credit back for in-store services.

For more information find a Staples Copy & Print location near you.

Document Scanning Costs of Shipping & Office Supply Stores Compared (3)

Other Creative Places with Scanning Services

Hotel Business Center

Many business-class hotels include a Business Center that may offer a variety of copy and print services to business travelers. Some of these services may be complementary to guests while others may be paid. They may even offer some of their services for non-guests for a nominal fee. When traveling for business it may be a good idea to call the front desk and ask about the services they offer.

Your Local Library

Libraries are a great place to get documents scanned. If you have a library card and no outstanding fees, you may be able to get help scanning small documents. Many public libraries charge small fees around $0.10 per page, but it will vary based on each institution. It would best to call your library beforehand to find out the services and fees they charge.

Document Scanning Costs of Shipping & Office Supply Stores Compared (4)

Professional Imaging Company Scanning Services

TierFive Document Scanning & Imaging

If you have a particularly large, or just enough size that it doesn’t make sense to use a retail store, you can always outsource this task to a company that specializes in document scanning. Just leaving the process to the experts who already know what they’re doing and can often have the job done much cheaper than doing a project in-house.

Scanning Cost – TierFive provides a convenient Online Quote Estimation tool to get a rough idea of what your project might cost. The exact price may vary based on specifics, like the size of the project, the document prep required, and optional services like optical character recognition (OCR) and data entry but prices can range anywhere from 3.5-10 cents per image.

Outsourcing the task to a company with lots of experience ensures that your documents are treated properly, nothing gets missed, you won’t directly be paying for internal staff to train other staff on accessing, saving, sharing, editing, the documents, and plenty of other benefits. We have over 15 years of experience to help you achieve your project goals.

To learn more about what TierFive offers feel free to check out our Document Scanning page. Once you are ready, contact us or give us a call at +1 (888) 547-2267 for a free consultation

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Rick Arlen

Rick is the Head of Marketing at TierFive and a regular contributor to the TierFive blog. He offers free consultations about how TierFive can boost your marketing efforts.

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Document Scanning Costs of Shipping & Office Supply Stores Compared (2024)


Where is the cheapest place to scan documents? ›

Your local library: Many libraries offer free scanning services to their patrons. A local office supply store: Office supply stores like Staples and Office Depot typically offer scanning services for a fee. A FedEx or UPS store: FedEx and UPS stores offer a variety of shipping and printing services, including scanning.

How much does Office Depot charge to scan a document? ›

Office Depot/OfficeMax

Scanning Costs – Scanning your documents will cost $2.99 for the first page and an additional $0.25 per page for each page after that. If you sign up for their rewards program, you will get 10% back whenever you use their copy, print, and scanning services.

How much to charge for document scanning? ›

Typically, a scanning project costs anywhere from $0.07–$0.12 per page scanned. However, the cost of scanning documents will vary depending on your location, project size, add-ons, and more. It's important to determine how much you have to scan, and any special features or service options you need.

How much does FedEx charge to scan documents? ›

Pricing varies by FedEx store, but typically, you can expect scanning prices to approximate the following: Smaller documents: Papers with standard dimensions will cost around $0.49 per page to scan. Documents spanning 3 square feet or less: You can expect to pay approximately $5.99 to scan larger documents.

What do Staples charge to scan documents? ›

You can expect to pay $0.50 per page to scan papers at Staples. That said, pricing may vary by Staples store, size of the documents, or volume, so be sure to check with your local Staples for pricing details specific to your needs.

What is the cheapest way to scan documents? ›

Walk-in scanning is the cheapest place to scan smaller-sized projects. It's convenient and efficient because all you have to do is bring your documents to a location and they will scan them for you on the spot.

Where can I scan documents for free? ›

Adobe Scan is free to download and turns your mobile device into a powerful scanner that recognizes text automatically (OCR) and allows you to create, save, and organize your paper documents as a digital file.

What is the best way to scan and store documents? ›

Clear Scan is a free PDF scanning app, which allows you to quickly scan any text or image into a PDF file. The app includes an edge detection feature to prevent your images looking skewed, and scanned files can be easily saved to cloud storage services such as Dropbox and Google Drive.

Where can I scan a bunch of documents? ›

Save important paperwork or your favorite photos by scanning them at a FedEx Office near you. Scan large and small documents and conveniently save them to a flash drive or the cloud. Scanning a high volume of documents is fast and hands-free, with the document feeders available on all self-service printers.

Why is scanning documents so expensive? ›

The number of documents within a box significantly affects the price of scanning. Typically, a standard banker's box holds around 2,500 to 3,000 pages of paper. The more pages you have, the longer it takes to scan them and the higher the overall cost will be.

How much does scanning cost? ›

Document Scanning Services: Cost Per Page. Nairobi, Kenya
5Glossy Paper3ksh-10ksh
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How much to scan 1000 pages? ›

How much does it cost to scan a document?
Document CategoryAverage Cost
Paper Scanning$0.07 to $.0.12 per page
Large Format Scanning$1.25 – $1.75 per page
Microfiche Jacket(16mm and 35mm)$0.75 to $1.25 per sheet
COM Microfiche$1.25 to $3.00 per sheet
1 more row

Which is cheaper to send documents FedEx or ups? ›

FedEx offers the best rates for B2B shipments as one of their specialties is business deliveries. They also offer the most reliable and economical service for shipping documents such as contracts in their FedEx envelopes. For shipping out items of higher value, UPS is the best choice.

Why does scanning cost money? ›

Labor costs will be based on the time spent preparing your files for scanning. Technicians will go through your documents to remove staples, paper clips, and bindings.

Why are large format scanners so expensive? ›

High-end scanners used in specialized industries such as medical imaging, industrial inspection, and professional photography can be quite expensive due to their advanced capabilities and precision.

How much is scanning fee per page? ›

It will be spending Rs 1.70 paise for A4/legal size per page for scanning the documents. Similarly A3 size page will cost Rs 3.10 paise, A2 size will cost Rs 22, A1 per page of bond paper at Rs 35, A1 size tracing paper at Rs 35, A0 bond paper and tracing at Rs 58.

Does USPS offer scanning? ›

The U.S. Postal Service is committed to providing customers with real-time visibility and control of their mail and package delivery services.

How much does it cost to do scanning? ›

Document Scanning Services: Cost Per Page. Nairobi, Kenya
5Glossy Paper3ksh-10ksh
1 more row

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